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Movable & Unmovable Events
Movable & Unmovable Events

How to mark calendar events as movable and unmovable within Prelude.

Mary Pope avatar
Written by Mary Pope
Updated over a week ago

Movable and Unmovable Events

Prelude's movable and unmovable events feature gives you and your team increased control over your Loops scheduling by recognizing when conflicting events are "hard" or "soft" conflicts.

Interviewers often have jam-packed calendars, and some Loop schedules may be impossible to create without conflicting with a calendar event. With movable / unmovable events, you can:

  • Generate more Loops results by including results with movable conflicts

  • Ensure they are only scheduling over flexible ("movable") events, and not overriding important "unmovable" events.

Note: In order to use Movable / Unmovable events, the user who is scheduling must have at least "View all event details" access to the interviewer's calendar.

This allows the user to view the event title, which is scanned for movable / unmovable phrases.

What happens when events are marked "movable" or "unmovable"?

Marking a calendar event as movable will allow the event to be booked over when scheduling a loop. Prelude will tag said event on the selected interview time to notify the scheduler that there is already an event occurring during this time, but you are free to schedule over it.

Prelude will prioritize providing results that have no conflicts, but it will show results with movable conflicts if there are no other options.

Movable events will appear at the top of the Results page under the text "Movable meetings." When hovering over a conflict within a particular result, a tag will appear indicating that the event has been marked "Movable."

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Marking a calendar event as unmovable will cause Prelude not to generate results that conflict with the unmovable event. Prelude will initially hide results with conflicts and highlight unmovable events at the top of the results screen to notify the scheduler that these events should not be scheduled over.

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You can still manually override unmovable conflicts if necessary by selecting "Show results with conflicts," then clicking the "x" on the highlighted meeting to ignore it.

💡 Note: Prelude will always prioritize schedules with NO conflicts over schedules with movable conflicts.

How to mark events as "movable" or "unmovable"

Interviewer Profile

Movable and Unmovable meetings can be adjusted via the Interviewer Profile in two ways:

  1. Automatic Conflict Resolution (automatically marking "Free" events as "movable")

  2. Designating specific phrases for Prelude to automatically mark as movable/unmovable when displaying results. See Movable / unmovable phrases section of this Guru card for more details.

Screenshot 2023-09-11 at 11.33.16 AM.png

Loops results page

If a conflict is detected, it can be marked movable or unmovable directly from the Loops Results page. This action can be done for the current loop only, or for the interviewer in general.

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If a conflict is detected and it has already been marked as movable/unmovable, this will be indicated using check marks, and can also be adjusted from the Results page.

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Movable / Unmovable Phrases:

Prelude allows you to designate specific phrases that indicate whether an event should be considered movable / unmovable. Any calendar events containing the entire phrase will be flagged accordingly. These phrases are not case sensitive.

Ex: If “Values interview” is added within an interviewer’s profile as a phrase indicating an event is movable, calendar events with the titles listed below will be considered movable:

  • Values interview - Prelude

  • Values interview - Interview Schedule

  • Values interview DO NOT BLOCK

  • BUSY - Values interview

  • BLOCK - Values interview - Do NOT book over


  • values interview

However, calendar events with the titles listed below will NOT be considered movable:

  • Value interview

    • The term is “Values interview” not “Value interview”

  • Values - interview

    • Although this phrase contains both “Values” and “interview”, they are separated by a dash and are no longer identical phrases. The two words are not considered separate, but a singular, connected phrase.

  • Interview values

    • The phrase is inverted.

  • Values interview

    • It may help to visualize the spaces between Values and interview as underscores. Values_interview is not the same as Values___interview.

Still have questions about Movable / Unmovable events? Contact Prelude Support!

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